Audience and purpose in business writing

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Audience and purpose in business writing

Audience and Purpose

Expository writers in particular are responsible for clearly spelling out the relationships between ideas and for leading readers convincingly to a desired conclusion. In the business world that most students will enter, this reader-oriented, presentational writing will be in high demand.

Even in college, when an instructor asks you to write 2, words, he means 2, good words. You must cut out wordiness and use precise language. This TIP sheet offers two ways to move beyond simple grammatical correctness.

It teaches you to streamline writing by using the following: A vocabulary of precise nouns and vivid verbs helps you create strong mental pictures and avoid wordiness. Using the fewest possible words without sacrificing meaning makes your writing more understandable.

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Especially avoid unnecessary use of the verb "to be" when it contributes to nominalizations and expletives. Precise language Never sacrifice clarity to novelty.

audience and purpose in business writing

This sometimes occurs when student writers work with a thesaurus in one hand, choosing substitutes from a list of approximately similar, though unfamiliar, words. Roosevelt wrote the first sentence below; FDR himself revised it: We are endeavoring to construct a more inclusive society.

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We're going to make a country in which no one is left out. Never sacrifice meaning to novelty. That is, never search for a synonym just to dress up an idea, and never use an unfamiliar word from the thesaurus to replace a perfectly good familiar word.

Thesaurus words may be similar or related, yet not be identical or even equivalent in meaning. Unfamiliar words may carry the wrong connotation or be simply unsuitable for your audience. Learn a word's meaning and usage before using it.

For example, the second sentence below is not identical in meaning with the first or indeed even comprehensible! In addition to studying Western culture, students should be required to study Asian, African, or other cultures.

This expanded cultural study would foster understanding of the modern global community. In addition to examination of Western enlightenment, a pupil ought to remain to apply one's mind to Oriental, African, or choice cultures. Such an enlarged edifying trance would guest of empathy of latter-day universal public.

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Never sacrifice meaning to belonging. That is, avoid jargon, or words and expressions known only to people with specialized knowledge or interests. Even if readers know the jargon, it is more difficult to read than plain English and slows down comprehension.

Check your writing once expressly to locate jargon, and cut out as much as you can. If technical words or expressions are unavoidable and they sometimes aredefine them the first time you use them and try sometimes to substitute a plainer word.

The trick is to cut the verbiage without sacrificing meaning.The Writing Center Business Letters What this handout is about This handout will help you write business letters required in many different situations, from.

Speech Writing. Writing a speech is very different from writing an article, brief or proposal. Speaking and writing are distinctive versions of the same language, unique in their output, syntax and function.

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More information is available at. TIP Sheet HOW TO WRITE CLEARLY: USING PRECISE AND CONCISE LANGUAGE. A writer's job is to create meaning for readers.

Expository writers in particular are responsible for clearly spelling out the relationships between ideas and for leading readers convincingly to a desired conclusion. The Writing Center Business Letters What this handout is about This handout will help you write business letters required in many different situations, from.

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audience and purpose in business writing
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