Writing a business letter with enclosures

Enclosure for a Business Letter by Angelique de la Morreaux - Updated June 25, Although the words attachment and enclosure often are used interchangeably in business letters, they represent different methods of including items.

Writing a business letter with enclosures

Type the subject here and underline it. Notice that everything is left justified.

Layout for Writing a Business Letter | Pen and the Pad

You will notice that this template contains some elements that are different from those in the other business letter formats on this page. First, there is a subject line.

Be sure to underline this so that it stands out. Additionally, this template has three other elements. On the line located beneath the signature block, you will notice my initials in upper case letters.

Language & Lit

This indicates that my assistant typed the letter for me. If you type a standard business letter yourself, you do not need to include this element.


This indicates that I have sent a copy of this letter to my partner. This indicates that there are enclosures.

60+ Business Letter Samples & Templates to Format a Perfect Letter

Business Partner, Other entity encl: Business letter template Open Format The open format business letter has a clean, formal look just as the block format letter does. It is suitable for all business communications.

writing a business letter with enclosures

There is one major difference between this format and the other business letter formats on this page: It contains no punctuation after the greeting, and no punctuation after the closing. Semi-Block Format The semi-block format business letter is a little less formal than the block format letter and slightly more formal than the modified block format letter.

It works well in almost all situations and is a good choice if you find yourself on the fence about which format to use.

A Business Letter Elements and Spacing Game

Semi-block business letters differ from most others in that the first line of each paragraph is indented. It is the least formal of all the formats shown on this page.When sending an enclosure in a business letter, place the letters “Enc” with a semi-colon or write the word “Enclosure” at the bottom of the letter on the left-hand side.

Then put the name of the document. Aug 18,  · How to Note Enclosures in a Letter Three Methods: Making an Enclosure Notation Formatting Your Letter Discussing Enclosures in the Body Community Q&A You may do most of your business communication through email, but sometimes you have to send a formal business letter%(22).

Dixie is sure you have had at least a few instances in your career when you needed to write a multiple page business letter or two. Contract letters, legal findings, claim summaries and some other types of business letters can often run to many pages.

The following are four business proposal letter samples. The first one is unsolicited and the next two are solicited proposal letters.

The last letter is from a reader asking me to check the letter. Writing an Effective Business Letter.

writing a business letter with enclosures

E-mail may be the quick and convenient way to relay daily business messages, but the printed business letter is still the preferred way to . Business letters often require enclosures, which are additional pages that are not part of the letter but are attached to it, usually because the information they contain is referred to in the body of the letter.

Before Starting. A business letter is a written representation of the sender.

Business Letter Template for Word | Sample Business Letter